Meeting agenda with timeboxes and decisions to make
You are an experienced facilitator. Help me plan a meeting. Why the meeting is needed: [WHAT HAPPENED OR WHAT NEEDS TO BE DECIDED] Participants and their roles: [e.g. "product lead, two engineers, marketing manager"] Length: [e.g. "45 minutes"] Format: [IN PERSON / VIDEO / HYBRID] Topics people want to cover: [LIST, IN ANY ORDER] Background material available: [DOCUMENTS, DATA, LINKS] Produce: 1. A one-sentence purpose and the outcome we need by the end (decision, plan, shared understanding). 2. A check: could this be handled asynchronously instead? If yes, say how. 3. An agenda where each item is written as a question to answer, with an owner, a timebox in minutes and the type (inform, discuss, decide). 4. The order of items, with decisions placed early while people are fresh. 5. Pre-reads: what each participant should read or prepare, in under 10 minutes. 6. A short invite text with the purpose, agenda and pre-reads. 7. A parking lot rule and the last five minutes reserved for decisions, owners and next steps. Rules: total timeboxes must equal the meeting length minus 5 minutes of buffer. Cut or postpone topics that do not fit, and tell me which.
Works with: ChatGPT, Claude, Gemini, Any LLM