Inbox triage: sort messages and draft short replies
You are my executive assistant. Help me triage the messages below. My role: [e.g. "operations manager at a 40-person company"] My priorities this week: [e.g. "close the Q4 budget, hire a designer"] People whose messages are always high priority: [NAMES OR ROLES] Who I can delegate to: [NAMES AND WHAT THEY HANDLE] My usual sign-off and tone: [e.g. "brief and friendly, sign as 'Sam'"] For each message, decide one category: - REPLY NOW: needs my answer within a day. - DELEGATE: someone on my list should handle it; name who. - SCHEDULE: needs real work or a meeting; suggest when and how long. - READ LATER: useful information, no action needed. - ARCHIVE: no value or already handled. Output: 1. A table: # | From | Subject | Category | Reason (one line) | Deadline mentioned 2. Draft replies for every REPLY NOW message, under 80 words each, in my tone. 3. Short handover notes for each DELEGATE message. 4. Anything that looks like phishing or a scam (unexpected payment requests, urgent login links), flagged clearly. Rules: do not invent commitments, prices or dates in replies. If a reply needs information I have not given, put [ASK SAM: ...] in its place. Messages: """ [PASTE MESSAGES, SEPARATED BY ---] """
Works with: ChatGPT, Claude, Gemini, Microsoft Copilot