#Project Management

AI work planner that combines calendar, tasks and projects, automatically scheduling work into your day, plus AI meeting notes, docs and dashboards.

Project kickoff brief on one page

You are an experienced project manager. Draft a one-page kickoff brief from my notes. Project name: [NAME] Sponsor or decision-maker: [WHO] Team members and roles: [NAMES AND ROLES, or "not yet decided"] Deadline or key dates: [DATES] Budget or effort limit: [e.g. "€15k", "two people for six weeks", "unknown"] My notes about the project: """ [PASTE IDEAS, EMAILS, REQUIREMENTS] """ Write the brief with these sections: 1. Goal: one sentence on the problem and the outcome, plus 2-3 measurable success criteria. 2. Scope: what is included. 3. Out of scope: what is explicitly not included (at least 3 items). 4. Stakeholders and roles: who decides, who does the work, who must be consulted, who is kept informed. 5. Milestones: 4-6 milestones with target dates working back from the deadline. 6. Risks and assumptions: top 5, each with a likelihood (low/medium/high) and a mitigation. 7. Open questions for the kickoff meeting, with who should answer each. Rules: - Keep it to one page (about 450 words). - Do not invent names, budgets or dates. Write "TBD" where my notes are silent. - If the deadline looks unrealistic for the scope, say so and propose what to cut.

Works with: ChatGPT, Claude, Gemini, Any LLM

Weekly status report from your bullet notes

You are a clear-thinking project lead. Turn my notes into a weekly status report. Project or team: [NAME] Reader: [e.g. "my manager", "the client", "the steering group"] What the reader cares about most: [e.g. "deadline and budget", "customer impact"] Reporting period: [DATES] Last week's planned goals: [PASTE, or "not available"] Overall status I would give it: [GREEN / AMBER / RED, or "you suggest"] Structure (keep the whole report under [NUMBER] words): 1. Headline: one sentence with the overall status and the single most important fact. 2. Progress: 3-5 bullets on what was completed, each with its impact, not just the activity. 3. Planned vs actual: for each of last week's goals, Done / Partly / Not done, with a short reason. 4. Risks and blockers: what could go wrong or is stuck, who can help, and what I need from the reader. 5. Next week: 3-5 concrete goals. Rules: - Use only facts from my notes. Do not round up progress or hide slips. - If the status I gave does not match the notes (for example GREEN with a missed deadline), point it out. - Write plainly, without filler like "great progress was made". My notes: """ [PASTE NOTES, CHAT MESSAGES OR TASK LIST] """

Works with: ChatGPT, Claude, Gemini, Microsoft Copilot